Slide Shows

Whether it is time for my students to learn or I am preparing professional development for teachers, one of the decisions that must be made along the way is whether or not to use a slide show.

Most of the time, a few, well-designed slides can aid the learning.  I create minimalist slides these days, but it hasn't always been that way.  I remember one of my first slide shows for professional development.  It had so many words!  The amount of wording overwhelmed me so I added random pictures of flowers and lizards, just to break it up a bit!

That was a long time ago.  These days, slides are chosen and used for a very specific purposes.

The Picture

Just a picture.  No words.  A visual that may help some learners solidify/remember the concept.  A picture can also force the learners to focus on the conversation or activity at hand.

The Directions

A simple list of the directions for an activity can be helpful.  It is better to give each learner a copy.  A screen version allows you to talk through the directions rather easily.

The Question

The question to discuss, ponder, or reflect upon can be helpful for folks who need some thinking time prior to finding the answer or solution.

Your Guide

Simple slides can help you stay on track, but please don't include every point you need to remember in your slides for the learners.

Principals, if you use a slide show for your professional development, please keep it simple!  Use the slides to enhance your material.  The slide show should not be the highlight of the learning.  Be sure to provide each learner with a copy of any words you need them to know or remember.  Do not show it once and expect the learners to take good notes!

Make your words big enough for the old guy in the back of the room to easily see.

Avoid These Slide Show Mistakes

• Do not read a slide show full of bullets to the learners.
• If you want to share data, keep it simple.  Do not add a giant spreadsheet that nobody can read.  It frustrates your data hounds!

Teacher's To Do Lists

When it comes to my own TO DO List, I have always been mediocre to poor.  I get distracted during certain items and I tend to choose my preferred tasks first.  I know, deep down inside, that I need to prioritize the items on my list and take care of the most important items first.  I know this, but I don't do it regularly.  Even worse, sometimes I occasionally ignore it.

As I look back to my time as a campus principal, it seems that I was always adding things to the teachers' TO DO Lists.  It came with the territory.  As much as I tried to minimize the extra helpings of stuff that I put on their plates, I had to ask teachers to do specific things regularly throughout the year.

I tried to ease the difficulties of keeping up with all the action items I asked teachers to do.  At the top of my weekly email, I included a short section called, Action Items.  I put it at the top of the weekly message so that teachers knew they could pull up the message on their computer or on their phone and quickly see the list.  They would also know that more information about the listed items could be found further down in the email.

Now that I am a teacher, I see how difficult it is to keep up with all the stuff that needs to get done.  I also see how important it is for teachers to receive the details of the task clearly and concisely.

Clear the Path
Principals, if you want to set your teachers up for success and support their need for better information and more time, make sure you are giving teachers the details of their TO DOs in writing regularly and consistently.

If your primary method of passing along tasks to teachers is telling them about it in a faculty meeting, please know that they are not getting it all.  Your diligent note-takers may get it.  Your good listeners hear you well but forget parts.  Your attention-challenged folks ask teammates for help.   A few folks were already ignoring you.  If your teachers are given tasks to do from you, the AP, the instructional coach, and their team leaders via email, verbally, a mailbox flyer, and a giant whiteboard in the workroom, you are not clearing the path for excellent communication. 

When teachers regularly get their TO DO items in writing, in a weekly email, they will know where to find them and they will always get the details in your words.

The Master Calendar

When I began teaching, my principal handed out a weekly calendar printed from a mimeograph machine!  Yes.  Blue letters and an interesting odor!  Soon afterwards, he sent them out via email.  Every week, we got a weekly letter from him that included a calendar of events that teachers needed to know.  We teachers also wrote down calendar items in our giant red planning books.  It was pretty simple.

Not anymore.  For example, between the mid 90's and now, required assessments alone have changed the way we keep a calendar.  Our district currently requires assessments every nine weeks in reading, writing, and math.  Each one of those include a window for its administration and a due date for scanning them into Eduphoria.  That is three calendar items for each test.  We also must create and administer mid-term assessments that must be scanned into Eduphoria.  The students are also required to take a computer-based assessment in reading and math at least once per month.  Finally, add the state tests and the preceding practice tests to the calendar.

Now I know what you're thinking!  What a ridiculous amount of testing!  That is another topic.  For fourth grade teachers at my campus, there are at least 82 different testing events that go on the calendar.

This is just for assessments.  This is just one example of the huge number of calendar items that teachers juggle.

On a weekly basis, there are always numerous other events that teachers need to keep up with:

• mandatory training deadlines
• observations
• team meetings
• faculty meetings
• committee meetings
• special events
• report card deadlines
• progress report deadlines
• data analysis deadlines

Clear the path

Because I believe that one of the principal's main duties is to clear paths for teachers, making sure that everyone on campus has an easy grasp of everything that goes on the calendar is extremely helpful to teachers.  

Google, Outlook, and every other major email service that schools use includes calendar features that allow users to set up groups and send calendar invitations or meeting requests for events.  Use these features!

Set up your groups each summer.  Give rights to the folks in the office to help you.  If 4th grade teachers need to know the dates you will be meeting with them to discuss data, send them a meeting request.  The meeting shows up on their personal calendar.  This process takes only seconds longer than adding it to the master calendar as a simple event.

Do not simply place the event on a giant, shared master calendar.  This practice requires every single person to search through the calendar weeks at a time, searching for events that are pertinent.  When events are sent by calendar invitation, teachers only need to look at their own calendar.  Teachers can select to receive reminders on their computers and on their phones!  

When you send calendar invitations, your system will automatically notify teachers about the new event via email.  This is a good thing!  Make this the only way you put things on the calendar!  Don't expect teachers to keep up with calendar items too well if they receive information verbally at faculty meetings, through regular email, from a team leader, written on a folder, and through a handout in their mailbox.  When calendar items come from multiple sources in a haphazard manner, teachers will be frustrated and stressed.

Include a calendar in your weekly email.  Sending out calendar items on a weekly basis helps teachers ensure they are keeping up with all the deadlines.  Plus, it is super easy for teachers to know they can check your Friday message at anytime to double-check calendar events.

But they are professionals!  They should keep up with their own calendars!
Teachers are professionals.  Organizing your calendar communication and systematically reminding teachers of the multitude of deadlines does not diminish their professionalism.  It increases your leadership capacity by showing that you support their efforts and do you best to make their lives easier!  Clear the teachers' path by making their calendar lives easier!

Email or faculty meeting or team leader?

Three months ago, I decided to start writing again.  I decided to start with communication.  Three months later, the topic is too huge to fit into one blog entry.  When it comes to high-quality school communication, the principal must make it clear for the teachers.  Good communication keeps teachers informed and makes them happy!

Anyone who works in a school knows that there are simply too many lines of communication to make it simple.  It will never be simple.  It can be simplified.

For teachers, there is one area that seems to be universally agreed upon.  Don't call a meeting to tell teachers things you could send in an email.  I heard this when I was a principal and I worked tirelessly to follow this.  I have always believed that there is very little reason to call a faculty meeting if the topic is not collaborative, professional learning.  Sure, each meeting can spend a few minutes on the nuts and bolts of running a school.  You can also invest some time providing your rationale for decisions, processes, changes, etc.  However, the majority of time at any staff meeting should be collaborative professional learning.  

Getting the whole staff together to hear a bunch of information come out of the principal's mouth or to see bullets on a screen is ineffective.  If you need the whole staff to get the same message, give it to them in writing.  When the staff gathers together, spend a few minutes explaining the rationale and your stance on the material.  Give folks the "why."  Offer a question and answer session for those who need it.  If teachers are consistently gathering in hallways asking for clarification on your message, the message wasn't clear.  

Verbal messages are tantamount to the telephone game.

But they won't read it!

They will read it when it becomes the norm.  It may take a little time to show teachers that you respect their time and you won't steal it by thinking that your words are supremely important.  The information may be supremely important.  Just because the principal says it, does not elevate the level of importance.  Again, share the "why" in person if you need to, then give them the "who, what, when, where, and how" in writing.

But I can't waste all that time typing all the details

If you try to tell them all the details, they won't hear them, they won't remember them, and they won't like it.  If you expect teachers to take notes on your message, you end up with no two teachers getting the same message.  Write it down!

The team leaders can tell them

Please stop doing this immediately.  This practice should have died in the late 90's when email became prevalent in schools.  Your leadership team should be used to guide campus decisions.  Team leaders can also be there for their teams to help answer questions as semi-experts.  Leadership team members should NOT be responsible for delivering messages.  After a team leader meeting, send out the written information to your leadership team to make sure it is correct, then send it out to everyone!  When ten team leaders go tell their teams ten different messages, your credibility diminishes.